The WeddingExperience
Hello Legends! Welcome! This is such an exciting time for you! We are sure your mind is racing with all that needs to be planned. It’s all very exciting , but it can also be somewhat overwhelming. You’re planning the day that you’ve been anticipating your whole life and yet you only get one shot at it! By the time you get the hang of it, the planning is over! Our goal as wedding photographers is to make this one aspect of the planning process simple. Photography is more than just images, it’s a real part of your day. Not only do you deserve beautiful images, you also deserve an amazing photographic experience. The goal of this guide is to help you plan your wedding day in a way that will allow us to provide you with the BEST experience possible. We’re beyond excited to be working with you!! I cannot wait to get to know you two.
Now that you have picked a date, a photographer and probably a venue as well, you can celebrate! Those are some of the toughest decisions in wedding planning and you can cross them off your list! Hooray!! Now on to the fun stuff.... like your engagement session! You have the option to add this to your Wedding Experience because we truly believe that they are a VITAL part of the entire process. During your engagement session, you’ll have the chance to get to know your photographer, experience how we shoot and how handle posing and lighting. This session will make a HUGE impact on how the wedding day flows. Your photographer will arrive on your wedding day already knowing how you two interact, what your best poses are and how to photograph you in a genuine way!
We LOVE it when couples pick a location that is special or sentimental to them in some way! If you can’t think of anywhere specific that you would like to shoot, we can help you decide on a location! As long as the light is great, we can make ANY location look awesome! We shoot at farms, campuses, downtown alleys and even laundry mats! We're serious! Do not shy away from crazy ideas! The more creative, the better! Be sure to keep reading to find out more about outfit ideas and inspiration!
- Don’t try to MATCH...try to pick outfits and accessories that coordinate instead. If everyone wore the same exact color at their e-shoot, how boring would those images be?
- Don’t be afraid to be BOLD! Accessorize and make your outfits your own! Scarves, bold necklaces and fun shoes are always welcomed!
- MOST PATTERNS are actually ok.... however, graphics are not favorable for portraits. If you’re wearing a pattern, make sure it’s not overwhelming and distracting.
- Be sure to check out my Pinterest boards for more outfit inspiration if you’re having trouble!
- Empty your pockets!
Literally. You don’t want to have key chains or phones showing through your pockets. (This is for the guys especially!)
- Most often, couples like to have one casual, everyday outfit and then one outfit that is dressier! This will give your shoot two totally different “looks”. I recommend beginning with the dressy outfit first!
- Make sure you’re comfortable in what you’re wearing. And ladies, if the top is super low cut, that will limit the amount of angles I can shoot from.
- BE ON TIME! The sun is only out for so long ! The later you arrive, the less time we have to shoot! And nobody wants that!
- Clean the ring! I love to shoot a few rings shots while you change outfits! The cleaner the better!
- Relax! You don’t have to be a pro at this! I’m going to help you along the way and it’s going to be a blast! Enjoy this time together, and make a date out of it! Plan dinner afterwards and celebrate!!
It’s always a little intimidating to have your picture taken .... even if it’s just a photo on an iphone that is taken by a friend. We still want to look nice, make sure nothing is in our teeth and that our hair is behaving! I realize that preparing for your engagement session can be a little overwhelming. Here are some tips for outfits and accessories that will make the e-shoot preparation a little more managable!
Winter - Dec-Mar 3-5pm
During December through Mid-March you can plan on your engagement session taking place around 3-5pm. However, the time changes in Mid-March and so that will make the start time one hour later.
Summer - Jun-Aug 6:30-8:30pm
Summer engagements, just like all engagements, take place 90 minutes before sunset. This will hopefully mean that the shoot will be during the cooler part of the day.
Spring- Apr-May - Varies
The sunset time drastically changes throughout the course of these two months and so our shooting times change as well. You can plan on approximately 5:30-7:30 in April and 6:00-8:00 in May.
Fall - Sept-Nov - Varies
The sunset time changes drastically during these three months. In Sept, you can plan on 5:30-7:30 until the third week and then you can plan on 5:00-7:00 until Mid- Oct. After the first week of Nov, 3:00-5:00pm.
- We photograph engagement sessions on weekday evenings because our weekends are dedicated to photographing weddings!
- We love shooting at gorgeous locations. We recommend two locations max for engagements. A general rule of thumb is the more locations and outfits, the less images, but the more variety you’ll have!
- We can do sunrise sessions if necessary!
PRE-CEREMONY
11:30 AM PHOTOGRAPHER ARRIVES
11:30 AM GETTING READY PHOTOS BEGIN OF BRIDE AND GROOM
12:30ISH PM GROOM AND GROOMSMEN PHOTOS BEGIN
1:30ISH PM BRIDE AND BRIDESMAIDS PHOTOS BEGIN
2:30 PM BRIDE AND GROOM FIRST LOOK AND PORTRAITS
3:15 PM WEDDING PARTY PHOTOS
3:45 PM FAMILY PHOTOS BEGIN
4:15 PM PHOTOS COMPLETED
CEREMONY
5:00 PM CEREMONY BEGINS (APPROX. 45 MINUTES )
RECEPTION
6:30 PM ARRIVE AT RECEPTION
5:30 PM RECEPTION BEGINS
MR. AND MRS. MINGLING FOR 20 MIN IN COCKTAIL HOUR
INTRODUCTION OF WEDDING PARTY
INTRODUCTION OF COUPLE
PRAYER
DINNER
TOASTS (PARENTS, BEST MAN, MAID OF HONOR)
CAKE CUTTING
SUNSET PHOTOS
FIRST DANCES (COUPLE, FATHER-DAUGHTER, MOTHER-SON)
OPEN DANCE FLOOR
MIDNIGHT RECEPTION ENDS
We receive so many emails from brides who are worried that their groom won’t be into the picture part of the day. I have great news for you.... you both are more photogenic than you think! We are constantly surprising couples by discovering their hidden modeling skills and our most common response from our Wild Trail Studio Grooms is “That wasn’t as bad as I thought! It was actually fun”. Boom! Mission accomplished! When the groom says that taking pictures was FUN, we have done our job well!
Your engagement session is supposed to be fun and relaxed, not forced or awkward. We recommend that you allow for plenty of time to get to your shoot! There is nothing worse than when a couple shows up late, and they have been arguing in the car! That is definitely going to set a bad tone for the shoot! Last but not least, remember to have patience with each other, and don’t assume that he’s not going to have a good time... I think you’ll be surprised how much you will both enjoy your session with us!
The temperature and the colors are amazing! Most of our fall couples worry about color, and we just want to encourage you that all we need is one tree with some color in order to make it look like fall! A little bit of color can go a long way!! Your portrait time will vary depending on your wedding date! We’ll be sure to discuss this when we approve your final timeline!
Spring weddings are wonderful because they are the perfect temperature! However, we recommend having plenty of Claritin and Zyrtec on hand just in case allergies start to flare up during portrait time. Spring weddings normally mean the potential for some blooms! If we happen to find any type of blooming tree or plant, it will be worth it to give us a few minutes for portraits with it! You’ll LOVE the result!
Summer weddings are amazing! We love that there is so much daylight! In some months, the light will last until 8:30pm! So, if you’re having a summer wedding, you’ll need to plan on having a few minutes to slip out of the reception for your sunset portraits! You will NOT regret this! This is the absolute best light of the day and you’re going to want to have portraits during this time period. Usually these portraits happen during dinner or open dancing so that no one even notices that you’re gone for a few minutes!
Winter weddings are gorgeous! However, they do take some additional planning simply because of the sunset time. The hard part about a winter timeline is the fact that the sun sets around 4pm. This means that all of your portraits have to be done before then! This isn’t a problem if you’re having a late afternoon wedding. However, if you’re planning on having a late evening wedding, you may have a bit of down time from 4pm until the start of the ceremony. You will also need more coverage time as well.
Let the day begin!
This portion of The Wedding Experience really sets the stage for the entire wedding day. The next few tips will cover tricks that will ensure a seam- less morning of bridal preparation and beautiful portraits!
It’s the morning of your wedding! Hopefully all of the little details are taken care of and you’re relaxing with your best friends while your hair is being done. If certain items haven’t been checked off of the to-do list, it’s time to hand them over to someone else. Delegation is a key part of a stress-free wedding day. I know it’s hard to hand over the decorating duties and all of the last minute things that need to be done, but it really is important to relax the morning of your wedding. The rest of the day is going to be fast paced and filled with a lot of emotions! Take advantage of this down time! There are a few things to consider about the “getting ready” portion of the day. Do you want to share a “first look” with your dad or any other person who plays a huge role in your life?
Will you and your groom be exchanging gifts during this time? If so, who would you like to deliver them? Are there certain people in your life who would appreciate being apart of the getting ready time? Some brides want very few people around for this moment. Other brides love having aunts and grandmas present! It’s totally up to you! A few other things to consider.... as you get ready to put your dress on, refrain from putting any jewelry on. We love shooting all of those final steps once you’re in your gown!
Speaking of the gown, if your gown is on a plastic hanger, try to make a note to bring a wooden hanger along for picture sake. Keep reading along for more “getting ready” tips to help you prepare!
By having just a simple window in the bridal prep area, I am able to create beautiful portraits with soft light. We prefer natural light so the more windows, the better!
The whole day begins with the DETAILS! This is one of our favorite parts of the wedding day, because it allows us to prepare and get our creative side warmed up for the rest of the day!
dress veil / hair pieces rings (all three) shoes bouquet & bout jewelry perfume invitation suite borrowed & blue
When you’re planning a wedding day timeline, the best advice we could give is to ADD CUSHION TIME! Sometimes the most simple things can take an extra 20 minutes and then all of a sudden, the whole morning is thrown off. We have seen “getting the bride in her dress” take almost 40 minutes because of a button malfunction. It’s a smart idea to add in an extra ten minutes here and there so that we have some wiggle room to work with! This way, if one part of the day gets thrown off by 20 minutes, we can help you compensate that time in other areas. There are so many different things to think about when you’re planning a wedding day, and so here are some tips for the pre-ceremony timeline! We realize that every single wedding day is different and so not all of these tips will apply to every wedding day schedule. Something else to consider is that not EVERYTHING will go as planned, and we promise you, that is completely normal!!
We encourage brides to have at least their makeup done before we start because who wants a ton of shots without their makeup on?! Nobody.
We’ll instruct you to get into your dress close to a window and it would be fabulous to have your bridemaids dressed when you’re getting in your gown!
You will need your Bouquet & Bouts for your First Look! Have them delivered to the room where the bride is getting ready.
Since 90% of our couples opt for a First Look, we have options for the bridal veil! We recommend that the bride only wear her veil when she comes down the aisle and we recommend this for three different reasons.
1. This is something new for your groom to see when you’re walking down the aisle!
2. A lot of times, during a First Look, the groom is so excited to see his bride that he accidentally pulls the veil out when he throws his arms around her!
3. Saving the veil for the ceremony ensures that I will get some “Just Married” portrait time with the couple because EVERY bride needs to have a
“Veil Blowing in the Wind” shot of their own!
This isn’t a rule that we ask all brides to follow, it’s simply a suggestion that we make after having photographed over 500 weddings!
This is for all of the brides who have a sweet spot in their heart for their dad. We have to admit that Daddy/Daughter first looks make us a little teary. For a lot of dads, this is when everything feels real and it hits him... “My baby girl is getting MARRIED!” These are precious moments to photograph and we highly encourage any daddy’s girl to make time in their timeline for this moment. It doesn’t take long at all! The hardest part is making sure dad shows up on time! If dad doesn’t show up on time, the whole timeline can get thrown off, or we’ll have to skip the daddy/daughter first look. Another sweet idea we’ve seen is having the father of the bride escort the bride to her first look!
Your first look is an amazing part of your wedding day! If you aren’t sure about this tradition, the next few pages will explain why it could be a romantic addition to your wedding day celebration that not only adds to the experience but also reduces stress. Please know that we would never want any of our couples to feel pressured to go with this option. However, we do want to make sure that we share all of the benefits of a first look, because there is a reason 90% of our couples do this and LOVE it!
Here it is! The moment everyone has been waiting for! The music is playing and the guests have been seated. Ushers make their way to the back of the church, and the coordinator is lining up the bridesmaids while giving the musicians a 5 minute warning. The bride is about to walk down the aisle to the love of her life..... and if she’s like most girls, she’s dreamed about this moment for a long time! Vows will be shared and promises will be made... this is what it’s all about!! In a world full of wedding blogs, Pinterest and bridal magazines, it’s easy to be overwhelmed and consumed by the “prettiness” of the event. While details do matter and planning is necessary, it’s important to never lose sight of the real purpose of this amazing day!
Ceremony lighting is really important. If you get married outdoors at 12pm, the lighting will be extremely harsh and not only will there be harsh lines of light on your faces, you will also be squinting. We suggest planning an outdoor ceremony 2 hours before sunset if you are having a FIRST LOOK. If you are not interested in sharing a first look, then I would suggest having your ceremony 3 hours before sunset to ensure that you will have plenty of time for all of your portraits afterwards. The lower the sun, the more romantic the lighting. If you are having an indoor ceremony, it is always best to have EVEN lighting at the altar. If there are two spotlights on the bride and groom, we will not be able to expose the rest of the bridal party. It is better to have soft, even light across the whole altar.
We have seen so many couples do so many AMAZING things during their ceremony. I’ve photographed couples washing each other’s feet, symbolizing that they want to serve each other for the rest of their life. Some couples share in communion while some light a unity candle. I’ve seen sand ceremonies, rope ceremonies and the signing of the family Bible. The options are limitless!! As you plan your ceremony, make sure you design it to be exactly what the two of you envision it to be. This is your day!! If you have the freedom to be creative, then by all means, be creative!!
Hiring either a full event planner or just a day-of coordinator is SO important!! Couples realize very quickly that if they do not have someone in charge of the coordination of the day, that responsibility will automatically fall on the mother of the bride, the photographer or the BRIDE/GROOM! When a photographer is in charge of the coordination of the day, the images will suffer. All of our most stressful wedding situations were caused by a lack of organization and coordination. It’s so important to make this a priority. If you need any recommendations on wedding coordination services we would love to share some of our favorite vendors with you!
If you are planning a destination wedding, a lot of the details in this guide will not apply to you! Your details, your timeline and even your preparation for the big day will be much simpler. However, it is a good idea to start thinking about a few key components of the day such as: your ceremony time and your ceremony/portrait locations (some destination weddings require some planning to find portrait locations without tourists in the background). Be sure to check the sunset time at your wedding location before settling on your ceremony time. As your wedding day draws closer, we’ll begin to chat about the timeline of the day and the travel arrangements. Get excited!! This is going to be amazing!!
We absolutely love meeting our couple’s families on the wedding day! Family formals are normally our first interaction with them and so we love to have a game plan for this part of the day! 12 weeks before the wedding, you’ll receive a questionnaire from us that will ask you to list out the family formals you want us to capture. Here is a sample family formal list to help you start preparing what shots you need. We do have to limit the family formal time in order to ensure that we have plenty of daylight for your romantic portraits. However, any large family group shots that we don’t accomplish during family formals, we can be sure to capture at the reception!
B&G with Bride’s Immediate Family (Parents, Siblings, Grandparents, Nieces, Nephews) B&G with Bride’s Parents
B&G with Bride’s Siblings
Bride with her Parents
Bride with Mom, Bride with Dad
B&G with Bride’s Grandparents
B&G with both sets of Parents
B&G with Groom’s Immediate Family (Parents, Siblings, Grandparents, Nieces, Nephews) B&G with Groom’s Parents
B&G with Groom’s Siblings
Groom with his Parents
Groom with Mom, Groom with Dad
B&G with Groom’s Grandparents
B&G with all family members if time allows
If we’re being honest, all of the wedding day images are important, but the real favorites are almost always from our time with the Bride and Groom! These romantic portraits of just the two of you will be the images that you frame beside your bed or over your mantle, and they will also be the images that will fill your album for generations to enjoy. These images are always our favorite not only because of their beauty, but because this is such a sweet portion of the day. For this brief moment in time, you will be alone with each other on your wedding day. You will have a chance to love on each other and really connect before the craziness begins! Romantic portraits are normally done before the ceremony (after the “First Look”) and then we LOVE shooting a few “just married” portraits after the ceremony as well! This is when the light is low and golden! It’s such a romantic time for bride and groom portraits! If you’re not interested in a first look, we will make sure to include a lot of time after the ceremony for these portraits!
One of our favorite parts of our job is taking something so ordinary and making it look absolutely amazing! This happens most often when it comes to picking portrait locations! If there is one thing that we love and appreciate about our couples, it’s that they trust us! Sometimes I select portrait locations that most people wouldn’t consider attractive. For example, the image on this spread was taken on old shipping pier. It was grungy and seemingly “ugly” from everyone else’s point of view except ours! However, because my couple trusted us they now have the most amazing portraits! So our encouragement is to just trust us! You don’t have to worry about a thing! Trust our locations, and we promise you, you’ll LOVE the results!
One of the most frequently asked questions that we receive during wedding season is “Soooo, what do you do if it RAINS?!”. We want to reassure you that even if it rains, you will still have beautiful portraits and BRIGHT colors in your images! Overcast skies mean vibrant colors! I know that rain isn’t ideal, and no bride would wish for rain on their big day, but if it happens, it happens..... and it’s going to be JUST fine!! Some of our best weddings have been on rainy or Snowy wedding days! Here are a few things to remember:
1. All we need to create natural light portraits on a rainy/snowy wedding day is a porch or a big window.! Just one.
2. Let us worry about the pictures. You have enough to think about. If there is a chance of rain, We'll be sure to do some extra scouting to find a covered location or two, for us to use for you first look, romantic portraits and bridal party portraits.
3. Take it one step at a time. Don’t think about your entire day and what will happen if it rains. That will only overwhelm you! Definitely have a rain plan for your venue, but then let your vendors do the work of handling the rest of the day if rain is in the forecast.
4. We love what mother nature brings on wedding days. No matter what we will lean into it and create something unique and beautiful.
Let's chat about your bridal party! This is when the fun REALLY begins! I know from experience that all brides want their closest friends to have an AMAZING time during their big day, and I will make sure that happens! Bridal party portraits should be a ton of FUN! After you share your first look, depending on the locations and the timing of the day, your bridal party will join us for portraits! If all goes well, we will be able to accomplish ALL of your bridal party portraits BEFORE the ceremony. This means that your guys and gals will be free to mingle at cocktail hour if they wish! If there are flower girls and ring bearers involved, they can either join us for the pre-ceremony portraits or we can take one final group photo after the ceremony, before family formals. Be sure your groomsmen arrive with boutonnieres on, and your bridesmaids arrive with bouquets!
The party is here!! Receptions can be a blast! However, it’s important to make sure that you have your event well thought out. This is the job of your coodinator and your DJ/Band. Your caterer will also play a big role in the design and set up of your event. Every aspect of your reception affects the overall outline of the evening. For example, if you’re not having a plated meal, your reception will need to be set up in a way that allows movement. Guests will need to be able to find the food stations easily, and there will be a mixture of dinner tables and hightop cocktail tables. This will encourage guests to mix and mingle. If you are having a plated dinner, you will more than likely need escort cards, full place settings and space for all of your guests to be seated comfortably. Whatever the style of your event, make sure that you plan out all of the aspects of the evening. Your coordinator and DJ can help you set up the evening so that guests won’t leave early or experience long periods of waiting for the next thing to happen.
Much like the ceremony, you have the freedom to make your reception your own! It’s your party, it should be exactly how you want it to be! Here is a list of some key events that happen often at receptions:
- Bridal Party Introductions
- First Dance
- Daddy-Daughter Dance
- Mother-Son Dance
- Anniversary Dance
- Money Dance
- Traditional Religious Dances
- Welcome by Father of the Bride
- Blessing
- Cake Cutting
- Toasts
- Bouquet and Garter Toss
- Large group portraits with friends
- The exit of the Bride and Groom
The fun has begun! It’s time to relax, dance and celebrate!! Your reception should be a BLAST! The last thing you need to be worrying about is your timeline. Your coordinator and DJ should take care of making sure that everything stays on schedule so that you can enjoy your night. Here are some helpful tips that will help your reception flow smoothly.
GUEST CONSIDERATION
Take your guests into consideration when planning your timeline. If you have a lot of elderly guests that will not be staying until the very end, make sure you schedule the cake cutting at a relatively early time so that they can be a part of it. Grandma’s love seeing this sweet tradition!
KEEP IT MOVING
Chat with your coordinator about how you can plan your reception in a way that will keep guests engaged and moving all night!
MAKE IT YOUR OWN
If you want to have a special dance with your grandparents, do it! Make your reception a reflection of who you are and don’t feel tied to traditions. Also, make sure you give your DJ or Band a “Do Not Play” list if there are some songs you really don’t want to hear during your reception!
RECEPTION COVERAGE
If you haven’t purchased enough coverage time for your photography to last until the exit, that’s ok! We have several options! (See next page!) we recommend planning your timeline so that you can have at least one hour of dancing photographed. The guests who dance during the first hour will still be dancing in the third hour! One hour of dancing will be enough time to really capture the joy of your reception!
Exits! If your coverage ends before your exit, you have the option of planning a faux exit with your bridal party! This is more common than you may think. Instead of saving your exit until the very end, you can plan a faux exit with just the members of your bridal party and a few family members! This allows us to have more control over these shots and the party NEVER has to stop! In most cases, no one even notices that the bride and groom are missing for a few minutes! Also, it’s almost impossible to tell that the whole wedding party isn’t there waving sparklers and sending off the happy couple! I dare you to look at our blog and see if you can pick out which exits were fake and which were real! This idea allows our couples to save money and still have all of the shots that they dreamed of !
There is something special about creating your first heirloom. They are treasured by all our couples. Having digital images is wonderful, but having a printed keepsake that tells a visual story of your wedding day is priceless! If you haven’t already invested in a Legacy Album of your own, you can always come back to us at any time and order one. We aren’t a photography business that pushes product sales at all. However, these albums are important not just for our couples to have... but for their grandchildren to enjoy as well.
8x8, 10x10, 12x12
Parents do so much to make the wedding dream come true. A perfect gift to give is their very own album on Christmas morning! After the wedding chaos is over and life returns to normal, or if you want to surprise your parents with their very own albums from your
wedding for Christmas, let us know before October 1st so we can get them ordered!
Last, but certainly not least, THANK YOU for trusting us with your special day. We are so honored that you chose Wild Trail Studio to be the ones capturing your memories, and we cannot WAIT to celebrate alongside of you! Enjoy this season of planning but also remember that your MARRIAGE is more important than the wedding. The wedding will come and go in a matter of hours, but your marriage needs to stand the test of time. Continue to make time for one another, even with all that needs to get done. As you continue to plan, please feel free to contact us with any questions you may have along the way! Depending on your date, our next step would be to finalize an engagement session! Also, about 12 weeks before the wedding, you’ll receive an online questionnaire that will provide us with everything we need to know for your big day!!
We hope this guide has been helpful as you continue to plan and prepare for your wedding day!
Love, Brian, Katrina and the Wild Trail Studio team